Migration Hub Template: Jira 🎁

[#1]

Don’t let your important migration details get lost. Use this template to keep everyone in the loop as you move to Jira Cloud (and save yourself time* in the process!).

*Want to save even more time? We made you a few migration outreach templates so you don't have to start from scratch. 🎁

Take a few minutes to customize the Cloud Migration Hub template for yourself. 👇

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✨ The template ✨

This template is focused on a Jira cloud migration. Depending on the scope and complexity of your migration, you can adapt it to your organization’s needs. Migrating other Atlassian products? Check out these templates:

• Confluence Migration Hub template

• Jira Service Management Migration Hub template

Want to see more templates like this? Share your ideas in the comments below! 💬

Where do your teams typically look for internal information? That’s likely the best place to build your migration hub.

Naturally, we’re partial to Confluence. 💁🏼‍♀️ Follow the instructions below to build a Confluence page – or adapt them to your chosen medium.

1. Create a new Confluence page in your Server/Data Center instance. 📄
2. Give your new page a snazzy title. Here are some ideas: 💡
   • Cloud Migration Hub: Jira
   • Jira Cloud Migration Hub
3. Copy + paste the template below 👇 into your new page.
   • If needed, change the table settings from Fixed Width to Responsive.
4. Remove any irrelevant sections. ✂️
5. Replace all italicized/bolded text with your own details. ✍️
6. Publish your page. Be sure the right teams have access to view it! 🔓
7. Link all your internal outreaches to your new Cloud Migration Hub. 🔗
8. Sit back and appreciate all the repeat questions you just saved yourself. 😉

For tips on crafting a communications plan and more, check out the Cloud Adoption Toolkit.

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*** Start of template 👇***

[Company/team] is moving to Jira Cloud! 🚀⛅️

[Give a high-level summary about what you’re doing and why it matters for the people reading. Feel free to tweak the example below.]

We’re migrating our Jira instance to the cloud! In addition to a better user experience, you’ll get cloud-only features like dark mode and timeline view.

Throughout our migration journey this page will be your hub for training resources, timeline changes, and other key updates.

High-level timeline 📆 The dates below are approximate and subject to change. [Fill in approximate dates for the key milestones below. You may want to list the estimated month/quarter, then list specific dates as you get closer. Tip: Type // to use the date picker macro.] Testing Window: [Date - Date] Estimated Downtime: [Date - Date] Go-Live: [Date] Adjustment Phase: [Date - Date] Why cloud? ⛅️ [In the sections below, include the key benefits for both your users and your organization.] Better user experience 😌 Quicker access to new feature releases Streamlined login experience New features & integrations 🎁 [Highlight new features from Jira Cloud to get your team excited. We’ve listed a few popular ones below to get you started.] Dark mode Timeline view [Add in any new integrations/plugins you’ll be supporting in cloud.] Admin productivity 🏋️ Minimal downtime for upgrades / maintenance Easier integration with third-party vendors Reduced admin effort for upgrade testing, custom workflows, and forms Financial savings 💰 Zero infrastructure maintenance No AWS / storage costs Shared cost for Atlassian Access

[Link the image above to this Quick start guide for Jira Cloud] Dive deeper with free courses 🤿 Transition to Jira Cloud (recommended courses) Get the most out of Jira (90 minutes) A beginner's guide to agile (60 minutes) Using search and filters in Jira (60 minutes) Get support 👤 Reach out ✉️ Submit a ticket via [link] or email the project team at [email] or [Slack/Teams channel]. Attend Office Hours 🙋 [link to calendar invite] We'll use this time throughout the UAT phase to assist with test-related issues or answer any general questions you may have. Help with testing 🧑‍💻 UAT guidelines 📄 For detailed UAT (User Acceptance Testing) instructions, see our [link to testing instructions*]. [*Need some guidance on what to include? Check out our UAT recommendations.] Report a UAT issue 🪲 Submit a ticket via [link] or email the project team at [email] or [Slack/Teams channel]. Learn more 🗂️ [Include links/attachments to relevant materials like FAQs or more detailed project plans.]

*** End of template 👆 ***

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[Bryan Guffey]

A Confluence Cloud Migration Hub Template!

[Amar Khot]

Neat and simple thank you for this.

[Julie Pinto]

@Bryan Guffey wish granted! Check it out 👉 a template for Confluence!

[Benjamin Horst]

Thanks, this is a great start for setting this up.

[John Dunkelberg]

Hmm, I saw the notification for this, then went to the community and didn't see it.  It looks like the "Most recent" filter there is on original post date, ignoring "updated date" so sadly articles like this will be hidden from people who didn't see it in their email notifications.  @Julie Pinto perhaps you can talk to your colleagues who run the Communities functionality to try to make sure your hard work won't be hidden from users!